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Applying for Winter Session 2014-15

Current High School Students


1. First Year Guarantee
(Current High School Students)
The University of Victoria guarantees a space in residence to students who meet the following criteria by June 30, 2014. Students must have:

  • Graduated from high school in 2014.

  • Not attended a post-secondary institution (college or university) prior to attending UVic.

  • Been admitted to the University of Victoria.

  • Accepted the offer of admittance to the University and paid an acceptance deposit of $200 to the University.

  • Applied to Residence Services for accommodation on or before June 30, 2014.

  • Paid a $50.00 non-refundable application fee to Residence Services.


2. When to Apply (Current High School Students)

Current high school students may apply to Residence Services before June 30th, 2014. Students who apply after June 30th will be added to our waitlist under the same conditions as Other Undergraduate Students.


3. How to Apply
(Current High School Students)

To apply for accommodation you must have:

  • A UVic Student ID(V00######); your ID will be provided to you within 1-2 weeks after you apply for admission to the University of Victoria.

  • A valid, reliable email address that you will use for the next 12 months.

  • Be sure to add us to your email accounts Contacts or Safe Lists to ensure that our correspondence is not automatically deposited into a spam or junk mail folder and deleted!

  • Your student number and email address are the primary ways of identifying and communicating with you. All correspondence (room offers, payment reminders, cancellations etc.) will be sent to the email address provided on your application. Please note that any changes made to your ”My Page” are not linked to your Residence Services account.

Steps to Apply (Current High School Students)

  • Submit your application. The 2014-2015 Residence Application is now closed.

  • Pay your $50.00 non-refundable application fee to Residence Services within 7 days of the residence application submission date. Failure to make this payment will result in the cancellation of your residence application.

How to Pay (Current High School Students)


4. Room Offers
(Current High School Students)

  • Starting June 2014, room offers will be sent to students that have completed the application process. You will receive a room offer from Residence Services via email.

  • The offer will include your room number and payment deadlines.

  • Roommate requests from students will be considered.  This means if a student indicates preferred roommates, the student will be matched with those roommates only if those roommates have submitted an application requesting the same.  Roommate assignments are also accommodated based on room type availability at the time of the room offer. When completing your application if you select a room type where a roommate is permitted, you will be asked at the time to enter the UVIC ID of your requested roommate(s).

  • To accept an offer issued between June and July 25, 2014, you must pay a total of $750 ($500 non-refundable acceptance fee and a $250.00 security deposit) and fill out, sign and submit the Residence Contract signature page to Residence Services within 7 days of the date of your room offer.

  • To accept a room offer issued July 28 2014 or later, payment and signed contract must be submitted within 24hrs.

  • The $500 acceptance fee will be applied to your first term residence fees. Please note that first term fees are due in full by August 1, 2014.

  • Failure to pay your acceptance fee, security deposit, and submit the contract signature page by the deadline will result in the cancellation of your room offer.

Other Undergraduate Students


1
. Availability of Accommodation and Lottery (Other Undergraduate Students)

Although the University of Victoria has a first-year housing guarantee, we do have a limited number of residence spaces available for other students.

Accommodation for students not covered by housing guarantees will be determined by a lottery to be held May 15, 2014. The lottery will determine each student's place on the list of applicants.

Please note that we offer an online off-campus housing list for students wishing to look for other accommodation.


2. When to Apply
(Other Undergraduate Students)

Students may apply to Residence Services starting March 3, 2014. All completed applications will be held by Residence Services until the lottery date May 15, 2014. Students who apply after May 15, 2014 will be added to our waitlist.


3. How to Apply
(Other Undergraduate Students)

To apply for accommodation you must have:

  • A UVic Student ID(V00######); your ID will be provided to you within 1-2 weeks after you apply for admission to the University of Victoria.

  • A valid, reliable email address that you will use for the next 12 months.

  • Be sure to add us to your email accounts Contacts or Safe Lists to ensure that our correspondence is not automatically deposited into a spam or junk mail folder and deleted!

  • Your student number and email address are the primary ways of identifying and communicating with you. All correspondence (room offers, payment reminders, cancellations etc.) will be sent to the email address provided on your application. Please note that any changes made to your “My Page”  are not linked to your Residence Services account.

Steps to Apply (Other Undergraduate Students)

  • Submit your application. The 2014-2015 Residence Application is now closed.

  • Pay your $50.00 non-refundable application fee to Residence Services within 7 days of the residence application submission date. Failure to make this payment will result in the cancellation of your residence application.

How to Pay (Other Undergraduate Students)


4. Room Offers
(Other Undergraduate Students)

  • Starting June 2014, room offers will be sent to students that have completed the application process. You will receive a room offer from Residence Services via email.

  • The offer will include your room number and payment deadlines.

  • Roommate requests from students who are successful in the lottery for 2013-2014 will be considered.  This means that if a student indicates preferred roommates, the student will be matched with those roommates only if those roommates have submitted an application requesting the same. Roommate assignments are also accommodated based on room type availability at the time of the room offer. When completing your application, if you select a room type where a roommate is permitted, you will be asked at the time, to enter the UVIC ID of your requested roommate(s).

  • To accept an offer, you must pay a total of $750 ($500 non-refundable acceptance fee and a $250 security deposit) and fill out, sign and submit the Residence Contract signature page to Residence Services within 7 days of the date of your room offer.

  • To accept a room offer issued after July 28, 2014, payment and signed contract must be submitted within 24hrs.

  • The $500 room acceptance fee will be applied to your first term residence fees. Please note that first term fees are due in full by August 1, 2014.

  • Failure to pay your acceptance fee, security deposit, and submit the contract signature page by the deadline will result in the cancellation of your room offer.


5. Waitlist
(Other Undergraduate Students)

  • Additional room offers will be sent out if rooms become available.

 

Graduate Students


1. Availability of Accommodation and Lottery
(Graduate Students)

The University of Victoria reserves 40+ apartments (bachelor and one bedroom) as well as a limited number of dormitory rooms for graduate students.

Graduate students may select housing for 1, 2 or 3 terms (between September 2014 and August 2015) for bachelor and one bedroom apartments.  The maximum length of stay is 12 months and students must reapply for housing in March of each year for the following year. To clarify, all graduate students wishing to reapply for an apartment must do so in March each year.

Accommodation for graduate students will be determined by a lottery to be held May 15, 2014. The lottery will determine each student's place on the list of applicants, and available apartments and rooms will be offered in that order.

Please note that we offer an online off-campus housing list for students wishing to look for other accommodation.


2. When to Apply
(Graduate Students)

Graduate students may apply to Residence Services starting March 3, 2014. All completed applications will be held by Residence Services until the lottery to be held May 15, 2014. Students who apply after May 15, 2014 will be added to our waitlist.


3. How to Apply
(Graduate Students)

To apply for accommodation you must have:

  • A UVic Student ID(V00######); your ID will be provided to you within 1-2 weeks after you apply for admission to the University of Victoria.

  • A valid, reliable email address that you will use for the next 12 months.

  • Be sure to add us to your email accounts Contacts or Safe Lists to ensure that our correspondence is not automatically deposited into a spam or junk mail folder and deleted!

  • Your student number and email address are the primary ways of identifying and communicating with you. All correspondence (room offers, payment reminders, cancellations etc.) will be sent to the email address provided on your application. Please note that any changes made to your ”My Page” are not linked to your Residence Services account.

Steps to Apply (Graduate Students)

  • Submit your application. The 2014-2015 Residence Application is now closed.

  • Pay your $50.00 non-refundable application fee to Residence Services within 7 days of the residence application submission date. Failure to make this payment will result in the cancellation of your residence application.

How to Pay (Graduate Students)


4. Room Offers
(Graduate Students)

Starting in June 2014, room offers will be sent to students that have completed the application process. You will receive a room offer from Residence Services via email.

  • The offer will include your room number and payment deadlines.

  • To accept an offer issued between June and July 25, 2014, you must pay a total of $750 ($500 non-refundable acceptance fee and a $250 security deposit) and fill out, sign and submit the Residence Contract signature page to Residence Services within 7 days of the date of your room offer.

  • To accept a room offer issued after July 28, 2014, payment and signed contract must be submitted within 24hrs.

  • The $500 acceptance fee will be applied to your first term residence fees. Please note that first term fees are due in full by August 1, 2014.

  • Failure to pay your deposit and submit the contract signature page by the deadline will result in the cancellation of your room offer.


5. Waitlist
(Graduate Students)

  • Additional room offers will be sent out if rooms become available.

  • Reserved graduate spaces may be offered to mature students if they are not filled by graduate students.

 

Living Learning Communities

At the University of Victoria, residence is more than just a place to live, it is a place for students to engage and thrive in their learning and development. All of our residences include programming to support student’s success in their personal and academic growth. Residence Life and Education is also proud to offer six Living Learning Communities (LLCs) to students who wish to enliven their residence experience and enhance their learning. These communities are either based on a lifestyle theme or are a cohort-based community of students studying with the same faculty. The lifestyle themes include: Leadership and Civic Engagement, Health and Wellness, Sustainability, and World Connections. The cohort-based communities include: an Engineering Community and a Science Community. These unique residence communities encourage interaction by bringing together students with common interests or areas of study.


In order to build a community of devoted students who are passionate about their LLC’s theme we require that you submit a supplemental application. When you apply for residence you will be directed to this application. The application can also be accessed here. The questions give you the opportunity to tell us about why you are excited to be a member of this community and what you will bring to make this community great! The applications are evaluated by the Living Learning Communities committee and applicants are then ranked based on the quality of their application. Room offers to the Living Leaning Communities are based on these rankings. If you are not accepted into an LLC, you will be offered a room in traditional residence, so long as you have applied by the residence application deadline. We are so excited to read your application and to welcome you to these fantastic communities!


If you are interested in living with a group of like-minded individuals and sharing some incredible experiences please click below.

You can learn more about our Living Learning Communities here.

Please note: Building locations for Living Learning and Interest-Based Communities may change depending on the number of applicants.

Students with Disabilities

Priority Access Request for Disability or Chronic Medical Reasons

You may be eligible for priority access to residence (or for access to a specific type of accommodation) for disability or chronic medical reasons. Please carefully review the Priority Access information sheet before applying to residence.

If you would like to request Priority Access, click yes on the box within the online residence application form and follow the steps to fill out and submit the supplemental request form: Priority Access Request for Disability or Chronic Medical Reasons (PAR). Once you have completed your residence application, you must submit the PAR form and any documentation no later than May 15, 2014 to be eligible for Fall 2014 priority access.

If you are applying to residence for January 2015, the deadline for submitting the PAR form and documentation is October 15, 2014.

If you have any questions regarding this process, please email prar@uvic.ca.

Change, Re-activate or Cancel

Change an existing application

If you wish to change information on an application you have already submitted for Sept 2014 then email us with your requested changes (including your full name and student number) within two weeks of submitting your application.

Re-activate a cancelled application

If you previously submitted an application for Sept 2014 and it was cancelled then please email us to have it re-activated. Please do not submit another application.

Cancel an application

If you wish to cancel a housing application for Sept 2014, send an email with your UVic ID and "Cancel Residence Application" in the subject line to Residence Services.

Refund and Cancellation Policies

Cancellation of the Residence Contract Prior to Move-In Date

To cancel the Contract before the Move-In Date noted on your Residence Acceptance Confirmation you are required to give written notice of cancellation by sending an email to Residence Services.

Residence fee refunds will be based on the refund and forfeiture policies outlined below.

First Term, Winter Session

If you are registered for the First Term only, or for the Winter Session:

a) The $50 residence application fee is non-refundable;


b) From date of room acceptance until August 28, 2014 residence cancellations will result in the forfeiture of the $500 room acceptance deposit. The $500 deposit will only be refunded in the circumstances noted in sub-section c);


c) Criteria to qualify for the exceptions noted in b) are as follows: Evidence acceptable to Residence Services must be provided with your written notice of cancellation and must be received at Residence Services by August 28, 2014 demonstrating that:

i. you are not admitted to UVic;
ii. you have a substantiated medical condition preventing University attendance; or
iii. the University has cancelled your courses.


Second Term

If you are registered for the Second Term only, the online application will be available in October 2014.

 

Termination of the Residence Contract After August 29, 2014

Please refer to the terms and conditions in your Residence Contract for cancellation information

IMPORTANT – If you are withdrawing from the university remember to drop your classes for both terms in Winter Session by signing in to “My page”. For assistance view Registration 101 or contact reghelp@uvic.ca

Instructions:

Step 1.- You must speak with a Residence Life & Education Staff Member (CL, SCL or RLC) about your intentions of withdrawing from residence.

Step 2.- Submit this form online (Please use Internet Explorer) to Residence Services; phone calls and verbal notices are not accepted as official notice of withdrawal.

Please note:

• You must provide notice of your departure 30 days in advance.
• Students who withdraw from residence once their contract has begun will be assessed a $250 withdrawal fee, unless they to withdraw academically or for medical reasons in which cases, official documentation must be forwarded to ressacct@uvic.ca
• Once the submitted form and applicable documentation have been reviewed by Residence Services, you will receive an email indicating you can proceed to Step 3 (Meal Plan cancellation).
• If a residence refund is applicable after your room has been inspected, you will receive a refund within 4-6 weeks of your official move out date (International refunds' processing times are usually longer).
• Refunds are not given if a room is vacated after November 30 (Term 1) or after March 31 (Term 2).

Step 3. - Meal plan refunds are processed separately by University Food Services

• Meal Plan refunds will only be processed if the student withdraws before December 1 (Term 1) and April 1 (Term 2).
• The Residence Meal Plan refund will be limited to the Residence Dollars portion of the plan and subject to a $50.00 administration fee plus a pro-rated
charge for the time the student lived in residence.
• There are no refunds or carry forward privileges for students who are required to withdraw from the University.

 

Do you have more questions?

Contact our office at 250-721-8395 or email us.

   
 
 
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