Current High School Students
1. First Year Guarantee (Current High School Students)
The University of Victoria guarantees a space in residence to students who meet the following criteria by June 30, 2013. Students must have:
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Graduated from high school in 2013.
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Not attended a post-secondary institution (college or university) prior to attending UVic.
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Been admitted to the University of Victoria.
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Accepted the offer of admittance to the University and paid an acceptance deposit of $200 to the University.
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Applied to Residence Services for accommodation on or before June 30, 2013.
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Paid a $50.00 non-refundable application fee to Residence Services.
2. When to Apply (Current High School Students)
Current high school students may apply to Residence Services before June 30th, 2013. Students who apply after June 30th will be added to our waitlist.
3. How to Apply (Current High School Students)
To apply for accommodation you must have:
-
A valid, reliable email address
that you will use for the next 12 months.
-
Be sure to add us to your email accounts Contacts or Safe Lists to ensure that our correspondence is not automatically deposited into a spam or junk mail folder and deleted!
-
Your student number and email address are the primary ways of identifying and communicating with you. All correspondence (room offers, payment reminders, cancellations etc.) will be sent to the email address provided on your application.
-
Do not wait until you are admitted or accepted to the University to apply for residence! Admittance to the University does not guarantee a space in residence. However, you must be accepted to the University in order to receive a room offer.
Steps to Apply
How to Pay
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In person at your bank.
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In person at the Residence Services Main office (in the Craigdarroch office Building on campus).
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Through online, telephone banking, or bank wire.
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For payment methods visit the Rates / Fees web page.
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Remember: Residence fees must be paid separately from tuition fees.
4. Room Offers (Current High School Students)
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Once you have completed the application process, you will receive a room offer from Residence Services via email.
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Room offers are usually sent out to first-year guaranteed students by mid-June or earlier.
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The offer will include your room number and payment deadlines.
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Rooms are assigned based on application submission dates.
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To accept the offer, you must pay a $500 non-refundable acceptance fee and a $250.00 security deposit to Residence Services within 7 days of the date of your room offer.
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The $500 acceptance fee will be applied to your first term residence fees.
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You must also fill out, sign and submit the Residence Contract signature page.
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Failure to pay your acceptance fee, security deposit, and submit the contract signature page by the deadline will result in the cancellation of your room offer.
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If you receive a room offer after July 24, 2013, you are required to pay the $500 acceptance fee and $250 security deposit within the next 24 hours, plus your remaining first term residence fees, as per Fee Schedule.
- If you receive a room offer after August 1st, all your fees (acceptance fee, security deposit and first term residence fees) are due in full within 24 hours.
5. Waitlist (Current High School Students)
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All first year students who meet the criteria of the first-year guarantee, and who meet the deadlines for application and payment will be offered a room in residence.
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First year students who meet the criteria but do not meet the deadline for application and payment will be put on a waitlist based on date of application.
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Rooms will be offered to students on this waitlist if/when rooms become available.
6. Apply Now (Current High School Students)
Other Students
1. Availability of Accommodation and Lottery (Other Students)
Although the University of Victoria has a first-year housing guarantee, we do have a number of residence spaces available for other students. In 2012-2013, Residence Services was able to accommodate approximately 500 non-first year and Graduate students in residence.
Accommodation for students not covered by housing guarantees will be determined by a lottery to be held May 15, 2013. The lottery will determine each student's place on the list of applicants and available rooms will be offered in that order. First offers will be sent out by the end of May.
Please note that we offer an online off-campus housing list for students wishing to look for other accommodation.
2. When to Apply (Other Students)
Students may apply to Residence Services February 28, 2013. All completed applications will be held by Residence Services until the lottery date May 15, 2013. Students who apply after May 15, 2013 will be added to our waitlist.
3. How to Apply (Other Students)
To apply for accommodation you must have:
-
A valid, reliable email address
that you will use for the next 12 months.
-
Be sure to add us to your email accounts Contacts or Safe Lists to ensure that our correspondence is not automatically deposited into a spam or junk mail folder and deleted!
-
Your student number and email address are the primary ways of identifying and communicating with you. All correspondence (room offers, payment reminders, cancellations etc.) will be sent to the email address provided on your application.
-
Do not wait until you are admitted or accepted to the University to apply for residence! Admittance to the University does not guarantee a space in residence. However, you must be accepted to the University in order to receive a room offer.
Steps to Apply
How to Pay
-
In person at your bank.
-
In person at the Residence Services Main office (in the Craigdarroch office Building on campus).
-
Through online, telephone banking, or bank wire.
-
For payment methods visit the Rates / Fees web page.
-
Remember: Residence fees must be paid separately from tuition fees.
4. Room Offers (Other Students)
-
Once you have completed the application process, you will receive a room offer from Residence Services via email.
-
Room offers will be sent out as soon as possible after the May 15th lottery date.
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The offer will include your room number and payment deadlines.
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Roommate requests from students who are successful in the lottery for 2013-2014 will be considered. This means that if a student indicates preferred roommates, the student will be matched with those roommates only if those roommates have submitted an application requesting the same.
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To accept the offer, you must pay a $500 non-refundable acceptance fee and a $250 security deposit to Residence Services within 7 days of the date of your room offer.
-
The $500 room acceptance fee will be applied to your first term residence fees.
-
You must also fill out, sign and submit the Residence Contract signature page.
-
Failure to pay your acceptance fee, security deposit, and submit the contract signature page by the deadline will result in the cancellation of your room offer.
-
If you receive a room offer after July 24, 2013, you are required to pay the $500 acceptance fee and $250 security deposit within the next 24 hours, plus your remaining first term residence fees, as per Fee Schedule.
- If you receive a room offer after August 1st, all your fees (acceptance fee, security deposit and first term residence fees) are due in full within 24 hours.
5. Waitlist (Other Students)
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Additional room offers will be sent out if rooms are not filled in the first round of offers.
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These offers will be sent out in the order as determined through the lottery process.
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Rooms will continue to be offered throughout July and August until all the rooms are filled.
6. Apply Now (Other Students)
Graduate Students
1. Availability of Accommodation and Lottery (Graduate Students)
The University of Victoria reserves 40+ apartments (bachelor and one bedroom) as well as a limited number of dormitory rooms for graduate students.
Graduate students may select housing for 1, 2 or 3 terms (between September 2013 and August 2014) for bachelor and one bedroom apartments. The maximum length of stay is 12 months and students must reapply for housing in March of each year for the following year. To clarify, all graduate students wishing to reapply for an apartment must do so in March each year.
Accommodation for graduate students will be determined by a lottery to be held May 15, 2013. The lottery will determine each student's place on the list of applicants, and available apartments and rooms will be offered in that order.
Please note that we offer an online off-campus housing list for students wishing to look for other accommodation.
2. When to Apply (Graduate Students)
Graduate students may apply to Residence Services February 28, 2013. All completed applications will be held by Residence Services until the lottery to be held May 15, 2013. Students who apply after May 15, 2013 will be added to our waitlist.
3. How to Apply (Graduate Students)
To apply for accommodation you must have:
-
A valid, reliable email address
that you will use for the next 12 months.
-
Be sure to add us to your email accounts Contacts or Safe Lists to ensure that our correspondence is not automatically deposited into a spam or junk mail folder and deleted!
-
Your student number and email address are the primary ways of identifying and communicating with you. All correspondence (room offers, payment reminders, cancellations etc.) will be sent to the email address provided on your application.
-
Do not wait until you are admitted or accepted to the University to apply for residence! Admittance to the University does not guarantee a space in residence. However, you must be accepted to the University in order to receive a room offer.
Steps to Apply
How to Pay
-
In person at your bank.
-
In person at the Residence Services Main office (in the Craigdarroch office Building on campus).
-
Through online, telephone banking, or bank wire.
-
For payment methods visit the Rates / Fees web page.
-
Remember: Residence fees must be paid separately from tuition fees.
4. Room Offers (Graduate Students)
Once you have completed the application process, you will receive a room offer from Residence Services via email.
-
Room offers will be sent out as soon as possible after the lottery date.
-
The offer will include your room number and payment deadlines.
-
To accept the offer, you must pay a $500 non-refundable acceptance fee and a $250 security deposit to Residence Services within 7 days of the date of your room offer.
-
The $500 acceptance fee will be applied to your first term residence fees.
-
You must also fill out, sign and submit the Residence Contract signature page.
-
Failure to pay your deposit and submit the contract signature page by the deadline will result in the cancellation of your room offer.
-
If you receive a room offer after July 24, 2013, you are required to pay the $500 acceptance fee and $250 security deposit within the next 24 hours, plus your remaining first term residence fees, as per Fee Schedule.
- If you receive a room offer after August 1st, all your fees (acceptance fee, security deposit and first term residence fees) are due in full within 24 hours.
5. Waitlist (Graduate Students)
-
Additional room offers will be sent out if rooms are not filled in the first round of offers.
-
These offers will be sent out in the order as determined through the lottery process.
-
Rooms will continue to be offered throughout July and August until all the rooms are filled.
- Reserved graduate spaces may be offered to mature students if they are not filled by graduate students.
6. Apply Now (Graduate Students)
Themed and
Interest-Based Communities
Residence Services is offering a selection of Themed and Interest-Based Communities in residence in 2013-14. If you are interested in joining an Interest-based Community, please indicate your choice on the online application form. Students who choose to live in one of these communities will be required to sign an additional Community Living Agreement. You can learn more about our Interest-based Communities here.
Students interested in living in a Themed Community are asked to complete a supplemental application in addition to the regular residence application. The cornerstone of the Themed Community experience is social and educational programming and involvement. In the end, it's the students who make each Themed Community a success. Whether you choose to expand your leadership potential, surround yourself with academic culture, immerse yourself in an exciting health and wellness setting, or build a lifestyle that is dedicated to the environment, you'll find what you're looking for in the Themed Communities! Students don't have to be registered in a related academic program to apply for a Themed Community – they must only demonstrate enthusiasm for the theme and a commitment to participate in community events. After completing your residence application, you will have one week to return the supplemental application to llc@uvic.ca. The application includes general information and requires you answer a few questions related to your interest in your community of choice. To get stated on your application click the link here. You can learn more about our Themed Communities here.
Please note: Building locations for Themed and Interest-Based Communities may change depending on the number of applicants.
Students with Disabilities
Priority Access Request for Disability or Chronic Medical Reasons
You may be eligible for priority access to residence (or for access to a specific type of accommodation) for disability or chronic medical reasons. Please carefully review the Priority Access information sheet before applying to residence.
If you would like to request Priority Access, click yes on the box within the online residence application form and follow the steps to fill out and submit the supplemental request form: Priority Access Request for Disability or Chronic Medical Reasons (PAR). Once you have completed your residence application, you must submit the PAR form and any documentation no later than May 15, 2013 to be eligible for Fall 2013 priority access.
If you are applying to residence for January 2014, the deadline for submitting the PAR form and documentation is October 15, 2013.
If you have any questions regarding this process, please email prar@uvic.ca.
Change, Re-activate or Cancel
Change an existing application
If you wish to change information on an application you have already
submitted for Sept 2013 or Jan 2014 then email us with your requested changes (including your
full name and student number) within two weeks of submitting your application.
Re-activate a cancelled application
If you previously submitted an application for Sept 2013 or Jan 2014 and it was cancelled then please call 250-472-4534 or email us to have it re-activated. Please do not submit another application.
Cancel an application
If you wish to cancel a housing application for Sept 2013 or Jan 2014, send an email with your UVic ID and "Cancel Residence Application" in the subject line to Residence Services.
Refund and Cancellation Policies
Cancellation of the Residence Contract Prior to Move-In Date
To cancel the Contract before the Move-In Date noted on your Residence Acceptance Confirmation you are required to give written notice of cancellation by sending an email to Residence Services.
Residence fee refunds will be based on the refund and forfeiture policies outlined below.
First Term, Winter Session
If you are registered for the First Term only, or for the Winter Session:
a) The $50 residence application fee is non-refundable;
b) From date of room acceptance until Sunday, September 1, 2013 residence cancellations will result in the forfeiture of the $500 room acceptance deposit. The $500 deposit will only be refunded in the circumstances noted in sub-section c);
c) Criteria to qualify for the exceptions noted in b) are as follows: Evidence acceptable to Residence Services must be provided with your written notice of cancellation and must be received at Residence Services by Sunday, September 1, 2013 demonstrating that:
i. you are not admitted to UVic;
ii. you have a substantiated medical condition preventing University attendance; or
iii. the University has cancelled your courses.
Second Term
If you are registered for the Second Term only:
a) The $50 residence application fee is non-refundable;
b) From the date of room acceptance until Thursday, January 2, 2014 residence cancellations will result in the forfeiture of the $500 room acceptance deposit. The $500 deposit will only be refunded in the circumstances noted in sub-section c);
c) Criteria to qualify for the exceptions noted in b) are as follows. Evidence acceptable to Student Residence Services must be provided with your written notice of cancellation and must be received at Residence Services by Thursday, January 2, 2014 demonstrating that:
i. you are not admitted to UVic;
ii. you have a substantiated medical condition preventing University attendance; or
iii. the University has cancelled your courses.
Termination of the Residence Contract After Move-In Date
You may cancel this Residence Contract on or after the Move-In Date by giving written notice to Housing Services a minimum of 30 days prior to departing.
* A $250 cancellation fee will be applied to all Contract cancellations and withdrawals.
* If late notice of withdrawal is received and we are unable to fill your bed space, you will be charged until the end of the 30 days.
* If you vacate prior to your stated departure date, no additional refund is given. Furthermore, by returning the room keys to the Craigdarroch Residence Office, the student gives permission for the immediate occupancy of the room with no additional refund.
* No refund of deposits or fees will be given if a room is vacated after November 30 in the First Term, or after March 31 in the Second Term.
Do you have more questions?
Contact our office at 250-721-8395 or email us.
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