Register for a bike locker.
If you are a new student, register for an orientation program.
Check out the handbook to help you determine what you should/need to pack, information on internet access, your mailing address, etc.

Update your emergency contact information with UVic Emergency Alerts - this is so the University can contact you and provide information if there is a campus-wide emergency. You can receive emergency messages on your phone if you register your mobile phone number when you sign into UVIc with your Netlink ID and password. Visit http://ohs.uvic.ca/emergency_management/alerts.php for instructions.

Arriving Early

Term 1 (September - December)

Early arrivals will only be permitted for students registered in a University related program or event which begins prior to the September 2nd Move-In date. Additional fees will apply.

Before an early arrival will be considered, students must have:

a Winter Session room assignment and
paid the Term 1 fees (due August 1).

Early arrival requests for September 2012 will be accepted or approved in August 2012.

Please check back for rate information.

We will try to accommodate students in the room they have been assigned for September; however, if it is not possible, another room will be used until the September 2nd Move-In date.

To apply for an early arrival, call 250-721-8395 or contact us.

Term 2 (January-April )

Due to the University closure each year, we are unable to accommodate early housing arrivals in January. Please be sure to book flights accordingly or arrange alternate off campus accommodation if you are arriving in Victoria before the Move-In date.

Arriving Late

If you plan to arrive outside of normal office hours or after Sunday, September 2, 2012 (First Term or Winter Session Contracts) or after Wednesday, January 2, 2013 (Second Term Contracts) you must email Residence Services prior to these dates or your room may be cancelled and reassigned to another student. Accommodation not occupied within 10 days of your Move-In date will be cancelled and reassigned without further notice.

Day of Arrival

Depending on the residence you are moving into you will be sent a parking pass for either parking Lot #1 off Ring Road or Lot #5 off Sinclair Road (see parking map.)

Leave your bags in the car and come to the Residence Office to get your keys and meal card. You will be given directions as to the best location for you to unload your items.

Photo Identification is required to pick up your keys.

Please address any moving related questions to our Residence Life and Education Office.

Checked in

After you have checked into your room you may have a few days before classes start to adjust to your new surroundings. In addition to getting acquainted with the area, getting your books, etc. you will also need to

attend your first floor meeting
complete the online Condition of Room Report
if you are a U.S. or International student then you should set up a Canadian bank account.

Moving Out

General Information

End of Term 1 (December)

All students are required to vacate their room the day after their last exam in December.

End of Term 2 (April)

All students are required to vacate their room the day after their last exam in April.

Check-out Process

When you are ready to leave residence you will want to:

Empty your storage and bike locker
Cancel your phone and cable services
Ensure your residence account is paid in full with the residence office (this is not the same as uSource)
Advise the residence office - in writing - of your new address on the check-out package form
Clean your bedroom and lock your door
Clean any common areas
- Apartment units - all 4 students are responsible for cleaning the living room, bathrooms and kitchen including appliances
Return your keys to the residence office in a clearly marked envelope available with check-out package
- Students who do not return keys will be charged a lock change fee

You can recycle or donate many items, including cardboard, glass/plastic/tin, old furniture, electronics and even clothing! New recycling areas, clothing drop boxes and overflow bins will make it easier than ever to recycle and “free-cycle” before you leave campus. Click here to see a map of locations (pdf).

Refer to the Check-out Procedures check-list for further details.

Storage

For information on storage visit the Winter Session Handbook .

Late Departures

In extenuating circumstances we may be able to accommodate students past the designated move out date however students must receive prior written permission from the Residence Services office and pay any additional fees.

Withdrawal / Cancellation Policy

Click here to see the terms outlined in the Single Student Agreement.

You can print off a Withdrawal Form (pdf) or pick one up at the residence service office.

Charges and Refunds

Additional Charges

*Residence charges do not show in your uSource account

When a student departs from residence any outstanding charges (i.e. lock changes) may be transferred to their University of Victoria account. Students that have their residence account balance transferred to the University will not be able to register for future classes, receive transcripts and/or may have the account go to collection.

Refunds

Refunds will be processed and mailed to students within 4-6 weeks of departure. At the end of the Winter term (Sept to Apr) students with more than $25.00 remaining on their food card from additional meal points purchased over the Starter meal plan will be entitled to a refund.